Practical Information
On this webpage, you will find information about:
· Documents you have to bring to Hungary
· What to do when you arrive
· Contacts
· Description of how to get your documents (Residence permit, Hungarian bank account, Medical insurance(TAJ card) TAX ID
· Regulations of the Stipendium Hungaricum Programme
· Students’ life at our University
· National Stipendium Hungaricum Network and Mentor Programme
What to bring to Hungary:
-Passport
-Original high school/university diploma
-Letter of Award about the scholarship
-2 passport-size photos
What to do list:
1. Check in to the dormitory or your rented flat
2. Activate your semester at Registrar’s Office & Apply for a student card at Government Office (your SH mentor will help you)
3. Apply for a resident’s permit at Immigrations Office (your SH mentor will help you)
4. Apply for medical insurance at National Health Insurance Fund (your SH mentor will help you)
5. Obtain a mobile phone number, Open your bank account, and add your account number to Neptun (your SH mentor will help you)
6. Open your Tax Identification Number (your SH mentor will help you)
7. Sign your SH contract in the International Office
8. Pick up your student card at Registrar’s Office
9. Enjoy your stay at the University!
Semester activation:
You can activate your semester at the university’s REGISTRAR’S OFFICE
Take the following documents with you:
- Passport
- Original high school diploma or BA/BSc degree or MA/MSc degree
You will need to request 4 copies of STUDENT STATUS CERTIFICATE for:
· Residence permit from the Immigration Office
· Medical Insurance card (TAJ card) from the „National Health Insurance Fund”
· Student Card from the Government Office
· Hungarian bank account from any bank’s branch office in Hungary.
CONTACTS:
University Of Public Service
International Office-Budapest
Address:
H-1083 Budapest, Ludovika tér 2.
Side Building, Ground floor, Office 009
Office Hours: 10:00-12:00
University Of Public Service
International Office-Baja
H-6500 Baja, Bajcsy-Zsilinszky st. 12-14.
József Beszédes Dormitory, Office 049
Office Hours:
Monday 8.30-11:30 a.m. and 14.00-15.00 p.m.
Tuesday 8.30-11:30 a.m. and 14.00-15.00 p.m.
Wednesday 8.30-11:30 a.m. and 14.00-15.00 p.m.
Thursday 8.30-11:30 a.m. and 14.00-15.00 p.m.
Friday 8.30-11:30 a.m
Stipendium Hungaricum Coordinators:
Budapest - Dudás Éva – Email: dudas.eva@uni-nke.hu
Budapest - Pálinkás Petra – Email: palinkas.petra@uni-nke.hu
Baja - Keresztényiné Soós Alexandra – Email: Soos.Alexandra@uni-nke.hu
How to get your documents:
1. Residence permit - Immigration Office (IO)
All non-EU citizens must check in at the Immigration Office within 30 days after their arrival to Hungary.
Book an appointment and ask you can ask your mentor to accompany you to the Immigration Office:
http://www.bmbah.hu/index.php?lang=en
Please take the following documents with you:
Ø Valid passport / national ID
Ø One passport-size photo
Ø Datasheet from their website (”Residence Permit for the Purpose of Studies” – filled in) http://www.bmbah.hu/index.php?option=com_k2&view=item&id=1244:student-mobility-residence-permit-and-student-mobility-certificate&Itemid=1807&lang=en
Ø Letter of Award (from Tempus Public Foundation)
Ø Student status certificate (from Registrar’s Office)
Ø Dormitory contract or (if you live in a rented flat) lease agreement + a copy of ownership certificate from the landlord
Rules about changing address:
Whenever you move to a new flat report your new address to the Immigration office within 3 DAYS!
For further information click the link below:
http://www.bmbah.hu/index.php?option=com_k2&view=item&layout=item&id=462&Itemid=825&lang=en
Address:
National Directorate-General for Aliens Policing
Budapest
1135 Budapest, Szegedi út 35-37.
Monday-Thursday: 08:00-14:00
Friday: 08:00-12:00
Student studying in Baja: you should go to Szeged to the client service office:
6724 Szeged, Bakay Nándor street 3/A
Monday, Tuesday, and Wednesday: 7:30- 16:00
Thrusday: 7:30-17:00
2. Opening a Bank Account
In order to receive your monthly Stipendium Hungaricum allowances, you will need to open a Hungarian bank account.
Ask your mentor to go with you and help you with translation if necessary.
Take all personal documents with you including passport, student status certificate, residence permit,” address paper”.
After you have opened your new bank account, login to Neptun and upload your Hungarian bank account number.
3. Application for Medical Insurance (TAJ CARD)
Documents necessary:
Ø Passport
Ø Valid residence permit card
Ø Accommodation confirmation (or address card)
Ø Letter of Award – your Stipendium Hungaricum scholarship certificate
Ø Student status certificate in Hungarian – from your institute’s registrar’s office, issued not more than 30 days prior to your application!
It takes approximately 3-4 weeks to issue your TAJ card.
PLEASE, DO NOT FORGET TO RENEW YOUR CARD BEFORE IT EXPIRES!
TAJ card office address:
Kormányablak, 13. kerület 1139 Budapest Teve utca 1/A-C
https://kormanyablak.hu/hu/kormanyablakok/budapest/xiii-kerulet/xiii-kerulet-teve-utca/25
Office hours:
Monday 8:00-18:00
Tuesday 8:00-16:00
Wednesday 11:00-19:00
Thursday 8:00-16:00
Friday 8:00-14:00
4. Open your Tax Identification Number
Request a TAX ID Number
The tax identification mark is required for all SH students, given that the university cannot transfer scholarships and housing allowances without this.
Documents to be submitted to claim the tax ID:
Ø Passport
Ø Residence permit
Ø Accommodation application form (proof of address from the dormitory/flat)
Please note that the scholarship transfer is not possible if your tax number is not registered in Neptun!
VAT Office Address:
In case you are studying in Budapest:
NAV Dél-budapesti Adó- és Vámigazgatósága - Vaskapu u. - Központi ügyfélszolgálat
1097 Budapest, Vaskapu u. 33-35.;
Office hours:
Monday 08:30 –18:00
Tuesday 08:30 –12:00
Wednesday 08:30 –18:00
Thursday 08:30 –12:00
Friday 08:30 –11:30
In case you are studying in Baja:
6721 Szeged, Bocskai utca 14.
Monday: 08:30 –18:00
Tuesday: 08:30 –12:00
Wednesday: 08:30 –18:00
Thursday: 08:30 –12:00
Friday: 08:30 –11:30
Stipendium Hungaricum Obligations:
We would like to draw your attention to the Stipendium Hungaricum Programme’s Operational Regulations according to which you are required to remain in Hungary to be entitled to the Stipendium Hungaricum scholarship. Regardless of the fact that the doctoral training does not require your regular presence in classes, the Stipendium Hungaricum regulations are valid for every programme, may it be BA, MA, PhD, or Dissertation.
You can read the whole regulation by clicking the link below:
https://stipendiumhungaricum.hu/uploads/2020/03/2022-10-27-SH-OR.pdf
Below we highlighted the relevant requirements regarding your stay in Hungary:
III.3. Further Obligations of the Scholarship Holders:
5. The scholarship holder is required to stay habitually in Hungary during the training period as follows:
a) The scholarship holder's continuous private stay outside Hungary may not exceed 10
working days per training period.
b) In case the intended stay abroad for private purposes exceeds 10 working days but does
not reach 30 days within a semester, it is the host institution’s responsibility to authorise
the absence.
c) The stay abroad for private purposes referred to in paragraphs a) and b) shall not entail
withdrawal of the support.
d) Abroad stays of more than 30 days per training period are subject to institutional
authorisation, in accordance with Section 45 (2) c) of the Higher Education Act, may only
be allowed in cases of childbirth, or in the event of an accident, illness or other unexpected
reason beyond the own fault of the scholarship holder.
da) If the abroad stay of more than 30 days is realised due to a state of emergency, and
the scholarship holder participates in distance education while having an active student
status, requesting a passive status as described in point d) is not necessary.
e) In the case of points d) and da), no scholarship or housing allowance shall be granted from
the subsequent month following the decision in respect of the training period concerned.
ea) Scholarship holders with the status described in point da) shall be granted the
scholarship and housing allowance again from the month of their return to Hungary.
f) During the training period, the scholarship holder is allowed to attend foreign conferences, internships or other study visits related to shorter research, studies (continuous 14 days or less).
g) If the intended stay is for the purpose of paragraph f) but within 15 days to 30 days, it may take place once in each semester, and the institution shall have the power to decide not to withdraw the support.
h) Stay for the purpose of paragraph f) but for more than 30 days per semester shall also be permitted only once per semester, in which case the scholarship and accommodation costs shall not be due to the scholarship holder for that training period and the institution
receives the cost for the semester only if the stay is in the sending country, and in the case
of a non-sending country, it is only possible to receive a flat-rate organisational allowance.
i) Scholarship holders in doctoral training may participate in student mobility abroad with the purpose of research for the duration of a maximum of one semester in both phases of doctoral studies. In their case, the housing allowance and the monthly stipend shall be considered mobility grants for this specified period.
Students’ Life
We are proud to tell you, that our university offers various events during your stay here, both academically prestigious lectures or conferences, both social gatherings to entertain you and build the community.
We would like to kindly ask you to join the Facebook group of the International Committee of our University. It is managed by the Student’s Union so you will get important information, suggestions for different programmes, conferences and parties also. Don’t get scared if you see some posts in Hungarian, this group is also for those who are willing to do an exchange programme. The posts regarding you are written in English.
You can join the group at the following link:
https://www.facebook.com/groups/1459002561109439/
Please take into consideration following the Instagram page of the Students Union:
https://www.instagram.com/_bonogram/?hl=hu
And the Instagram accounts of the Students Unions of the four Faculties:
Faculty of Public Governance and International Studies:
https://www.instagram.com/nkeantkhok/?hl=hu
Faculty of Law Enforcement:
https://www.instagram.com/nke.rtk.hok/?hl=hu
Faculty of Military Science and Officer Training:
https://www.instagram.com/nkehhkhok/?hl=hu
Faculty of Water Sciences:
https://www.instagram.com/nke.vtk.hok/?hl=hu
We highly recommend you take part in as many events as you can! This will help your integration into the community of our university and will help your personal development as well!
National Stipendium Hungaricum Network
You can find more information about the national Stipendium Hungaricum Network at the link below:
https://stipendiumhungaricum.hu/scholarship-holders/#firstSteps
You can follow the up-to-date news and programmes on the Facebook page of the stipendium Hungaricum Scholarship’s Programme:
https://www.facebook.com/profile.php?id=100044265857816&ref=bookmarks
Also, a Mentor Network is organised by the HÖOK (National Union of Students in Hungary) which will happily guide you during your university years offering a mentor programme and also different pieces of training, and courses. The various events and the dedicated mentors can help you with almost every problem during your stay in Hungary. The mentors’ responsibility is to assist their mentees in administrative and educational tasks and to help them in getting used to Hungarian transportation.
These mentors always attend the same university as their mentees and are there for them to provide help with their problems. You can see the mentors on the link below but please register first: https://shmentor.hu/en/